As you know it's Bowl-a-thon planning time again. The planning committee is hard at work to make this event even bigger and better than last year. As an event that is 100% volunteer run, we can always use the help of anybody willing to volunteer their time and effort. Without volunteers this event would not exist. Please take a few minutes to read through the descriptions of what we are seeking volunteers for. If you'd like to help and would be able to assist us in any of these areas we'd love to hear from you.
Also, anyone who has connections to celebrities, potential corporate sponsors, media outlets, or potential donors for auction/raffle items is encouraged to contact us to discuss how we can invite them to be a part of our event.
Here is a list of our planning committee members and the areas they are overseeing.
Event Director: Andrea
Volunteer Coordinator: Abi--
batvolunteer@gmail.com
Participant Coordinator: Jeri--
roswelljero@gmail.com
Auction/Raffle: Sarah
Sponsorships: Sharon
Media Relations: John
Celebrity Committee: Karen
Logistics: Kimberli
All non-volunteer related questions or comments concerning this event should be sent to the Participant Coordinator, Jeri. She will be able to put you in touch with the correct person to address your needs.
All responses and inquiries in regards to volunteering for the Bowl-a-thon should be addressed to this year's volunteer coordinator Abi at batvolunteer@gmail.com
Abi has been a volunteer at the past two events and is looking forward to hearing from anyone interested in helping out. The job descriptions are listed below. When e-mailing Abi please be sure to specify in what area you'd like to volunteer. If there is a certain time of day, day of week, or month that you will be able to do the volunteer jobs, please let her know in the e-mail to help us better assign volunteers to specific committees which may need volunteers during specific times and days.
Phone Calls: We are seeking people who are willing to make calls, mainly during regular business hours. Most of the calls will be to places in Los Angeles, but some will also be made to New York.
Those wishing to help in this area should be able to follow a script of what to say during the call, be professional yet friendly, have good phone etiquette, keep records of phone calls made and information received, be able to stick to a deadline while making calls on your own time schedule, be prompt at reporting back to committee leader (usually via e-mail). Knowledge of working with spreadsheets is a plus.
Online Work: We are looking for people to help promote the event online on various message boards. These people will need to be able to post information, provided by the committee leader, and check the site periodically to respond to questions and provide any updates the committee leader passes on to them. These volunteers will need to be consistent in posting only what is approved by the committee when making official announcements.
We also need people to seek out and contact websites related to the shows and celebrities to see if they would be willing to post a link to the BAT website and/or a notice about the event on their website. We also need someone to coordinate this so websites aren't contacted more than once.
Another online need is for volunteers to look up contact info for potential sponsors, media outlets, publicists, etc. These volunteers should be able to keep accurate records of their findings and report them back to committee leaders promptly. They also should be able to get work done on their own time schedule but completed by a deadline.
Local volunteers: We are looking for volunteers in the greater Los Angeles area (and surrounding counties) who will be able to assist in posting and handing out fliers as the event draws closer.
Local volunteers are also needed to help us secure raffle items. Both of these responsibilities include visiting local stores and restaurants and speaking to managers briefly about the event. You will be given the fliers and/or donation request letters.
Printing/Copying: If you are willing to print or photocopy some of the fliers or donation request letters and mail them to the committee leader, please let Abi know.
Day of Event Volunteers: We are also in need of volunteers for the day of the Bowl-a-thon. There are a number of jobs including set-up, running the auction and raffle tables, helping with payments, lunch, team pictures, etc. These volunteers will need to be at the event venue at 8:00 a.m. on bowl-a-thon day and stay to assist with clean up. We also will have a mandatory training day a week before the event to ensure that all volunteers are familiar with their responsibilities and can have questions about the event answered in advance.
Thank you so much to all of you for reading this and considering volunteering. It really means a lot to everyone involved. We look forward to hearing from you soon!
Update on the eBay auctions:
We are making progress, but things haven't gone as we hoped they would.
However, all of the items have now been photographed and descriptions written. We have someone to put the items on eBay. We're still working on one small detail, getting the items shipped. As soon as that is worked out, the auctions should be a go! Andrea is scheduled to talk to Sarah this weekend to see what the date for the auctions to start is looking like. We do appreciate your patience and interest in the auctions!
Our website,
http://www.bowl4fsma.org, is temporarily down due to technical difficulties. We have been talking to the site host to figure out what the problem is.
Celebrity Brunch:
We will be looking at brunch locations next week, so we should have more info on that aspect of the event soon.
The next committee meeting will be March 4th. We will be discussing the Brunch, fees for this year, and registration.
We look forward to seeing you all in October!
The Planning Committee